Proper maintenance of personnel files and other employment files helps to ensure that all of the relevant information about employees is maintained in the appropriate place, and that employment actions that are taken by the organization are supported by correct documentation. Employers may choose to have several files for information that is maintained about employees, and the proper separation of files can be important if employment actions are ever challenged before federal agencies or in the courts. This article presents helpful guidance on what to keep, and what not to keep, in personnel files.
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Article: Best Practices-Maintaining Personnel Files and Employment Documentation